THE SUMTER SINGLES CLUB BY-LAWS
ARTICLE I
Name and Purpose
SECTION I This organization shall be known as The Sumter Singles
Club.
SECTION II The purpose of the Club is to provide activities and encourage
social fellowship among club members.
ARTICLE II
Membership and Dues
SECTION I The membership of this Club is open to all single Village
residents.
SECTION II Dues are $10.00 per year. Guests will be charged $5.00 to
attend a meeting. Lost badges will be replaced for an
additional $2.50. All dues are used to maintain the club
expenses, subsidize club functions and charities.
ARTICLE III
EXECUTIVE BOARD
SECTION I The Executive Board shall be comprised of a President,
Vice President, Co-Founder, Secretary,Treasurer and three Co-Directors
appointed by the President. It shall have general supervision
of the affairs of the Club, including the annual budget, business
meetings, time and place of meetings, recommendations and such
other duties as specified in these By-Laws.
SECTION II DUTIES
A. PRESIDENT: It shall be the duty of the President to preside
at meetings of The Sumter Singles Club. The President will
open the meeting at the appointed time, call the meeting to
order, follow the agenda, enforce observance of the approved
By-Laws, and will declare the meeting adjourned. The
President has the authority to sign checks in the absence of
the Treasurer. The President shall conduct a meeting of the
Executive Board at least quarterly.
B. VICE PRESIDENT: It shall be the duty of the Vice President
to assist the President at meetings. If for any reason the
President is absent or vacates the Chair, the Vice President will
preside and be responsible to carry out the purpose of the
Club. .
C. SECRETARY: It shall be the duty of the Secretary to maintain
a full record of all meetings, including the Board meeting and
General meeting.
D. TREASURER: The Treasurer will maintain the financial records
of the Club. The Treasurer will receive and collect all monies
and prepare a financial statement showing all receipts and
disbursements and the current balance. The financial
statement will be presented to the members at least monthly.
The Treasurer will maintain a not-for-profit bank account. Any
expenditure in excess of $200.00 shall be authorized by the
Executive Board. The financial records shall be audited by the
appointed Audit Committee at the end of each yearly term.
There shall be a ten working day transition period from the
outgoing Board to the incoming Board for paying outstanding
bills and accepting incoming receipts. Check signing priviledges
will be given to the treasurer, president, and one co-director
appointed by the president.
ARTICLE IV
EXECUTIVE COMMITTEE
SECTION I The Executive Committee shall consist of the Executive
Board, and all Standing Committee Chairpersons. The
Executive Board shall approve Standing Committee
Chairpersons.
SECTION II STANDING COMMITTEE DUTIES
A. PROGRAM COMMITTEES
Social Program
Entertainment Program
Activities
B. COMMITTEE FOR 50/50
Sell 50/50 tickets, disburse monies; 1/2 to
Club Treasurer, 1/2 to ticket holders
C. REFRESHMENT COMMITTEE
Plan refreshments for each meeting
D. MEMBERSHIP
Collect dues, establish and maintain club roster
and badges
E. SUNSHINE COMMITTEE
Provides members who are going through trying
times with thoughtful cards, gifts and/or visits
SECTION III Details regarding specific duties of the committees will be
provided to the chairpersons by the Executive Board. The
Committee Chairpersons may appoint Activity Coordinators
(Bowling, Bridge, Bocci, Golf, Shuffleboard, Pickelball, Tennis,
Volleyball, Dining Out etc) and other committees as required.
ARTICLE V
Election of Officers and Terms of Office
SECTION I The Executive Board shall appoint a Nominating Committee in
January. This Committee shall present a slate of candidates
at the meeting in February. Other nominations for each office
may be presented from the floor at this meeting. Nominees
must be present to accept the nomination. If the nominee is
not present, a written notification of his/her willingness to
serve must be submitted to the Nominating Committee.
Voting for officers of the Club will take place at the meeting in
March. Voting will be by ballot.
SECTION II In the event that there are no floor nominations and only one
name has been submitted for an office, a motion and second
will be accepted to elect that candidate by acclamation.
SECTION III Installation of the Officers will take place at the business
meeting in March.
SECTION IV Elected Officers shall serve a one year minimum term. Their
term of office shall begin at the first meeting in April.
SECTION V No member shall hold more than one office at a time.
ARTICLE VI
Meetings and Meeting Procedures
SECTION I Meetings shall be held the fouth Sunday of each month.
Members will be informed in advance of any changes.
SECTION II The following shall be the order of business at regular
meetings:
Call to order
Pledge of Allegiance
Minutes
Treasurer's Report
Unfinished old business
New business
Special events
50/50
Adjournment
SECTION III Robert's Rules of Order Revised, when not in conflict with
these By-Laws, shall govern the proceedings of this
organization.
SECTION IV Members present at a regular meeting shall constitute a
quorum. A majority vote will rule.
ARTICLE VII
Revisions and Amendments to the By-Laws
SECTION I Any By-Laws revision or amendment can be submitted in
writing by a member of the club in good standing. The
Executive Board will review the revision or amendment. Any
revision or amendment must be presented at a first reading
to the membership, prior to a vote at the next general
meeting.
I hereby certify that these ByLaws were voted upon and passed after a first
reading by members in good standing.They shall be considered to be in full force
and effect as of January 25, 2009.
Wanda Albert, Chairperson of ByLaws Committee
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